Terms & Conditions
Effective Date: April 2025 · Version 1.0 · Governing Law: Wyoming, United States
Terms & Conditions
Please read these Terms carefully before engaging our services. By submitting a vacancy, engaging us verbally or in writing, or making any payment, you agree to be legally bound by these Terms in their entirety.
Section 01
"Company" AI/ML Engineer Talent Group (US) LLC, a Wyoming LLC, EIN 61-2227723, 1309 Coffeen Ave Ste 1200, Sheridan WY 82801. "Client" Any individual, business, corporation or other legal entity that engages the Company for recruitment services. "Candidate" Any individual whose details are submitted by the Company to the Client for consideration for employment. "Introduction" The first communication by the Company to the Client of a Candidate's details in any form. "Placement" The engagement, appointment or hiring of a Candidate by the Client in any capacity. "Fee" The recruitment fee payable to the Company upon Placement, as set out in Section 5. "Guarantee Period" The twelve (12) week period commencing on the Candidate's confirmed start date. "Engagement" Any form of employment, contract, consultancy or other working arrangement between the Client and a Candidate. References to "writing" include email and electronic communications. Headings are for convenience only and do not affect interpretation.
Section 02
These Terms constitute the entire agreement between the Company and the Client and supersede all prior agreements, representations and understandings, whether written or oral. Engagement of the Company's services — including submitting a vacancy brief, receiving a candidate shortlist, conducting interviews, or making any payment — constitutes acceptance of these Terms in full. The Company reserves the right to decline to provide services to any Client at its sole discretion. Any variations to these Terms must be agreed in writing by an authorised representative of the Company.
Section 03
The Company will use reasonable endeavours to identify and introduce suitable Candidates. Following the initial briefing call, the Company will confirm in writing the expected shortlist delivery timeline for the specific role. This timeline is an estimate based on role seniority, specialisation, location and market conditions. No fixed shortlist delivery date is guaranteed unless explicitly confirmed in writing by the Company for that specific engagement. The Company acts as an intermediary only. It is not an employer of the Candidates it introduces and is not responsible for the acts, omissions, performance or conduct of any Candidate following Placement. The Company conducts reasonable initial screening of Candidates. However, the Client is solely responsible for conducting its own due diligence, background checks, verification of qualifications, right-to-work checks, and any other checks required by law before making any offer of employment. The Company does not verify the accuracy of information provided by Candidates beyond reasonable initial screening. Any reliance on such information by the Client is at the Client's own risk. The Company makes no warranties as to any Candidate's fitness for purpose, character, integrity, skills, competence or suitability.
Section 04
By engaging the Company, the Client agrees to: Provide accurate, complete and lawful vacancy briefs including role requirements, compensation range and any mandatory qualifications. Notify the Company within 48 hours of making an offer to any Candidate introduced by the Company. Confirm the candidate's start date, agreed salary and compensation elements in writing within 48 hours of acceptance. Not engage, employ, or contract with any Candidate introduced by the Company without first notifying the Company and paying the applicable Fee. Conduct all legally required pre-employment checks before any Engagement, including right-to-work, background, reference, drug testing, and licence verification. Comply with all applicable federal, state and local employment laws, anti-discrimination laws, wage and hour laws, and workplace safety regulations. Not share Candidate information with any third party without prior written consent from the Company.
Section 05
Item Detail Construction roles 15% of the Candidate's agreed first year gross base salary AI & Technology roles 20%–25% as agreed in writing prior to engagement Fee trigger Invoice raised on the Candidate's confirmed start date Payment terms 30 days from invoice date — invoiced in USD Late payment 1.5% per month (18% per annum) from the due date until paid in full Indirect engagement Full Fee payable if the Client introduces a Candidate to any affiliate or third party who Engages them within 12 months of Introduction Re-engagement Full Fee payable if a Client re-engages a Candidate within 24 months of the original Introduction The Client shall not set off, deduct or withhold any amount from the Fee for any reason. In the event legal action is required to recover unpaid fees, the Client shall be responsible for all reasonable legal costs and collection fees incurred by the Company. Section 06
Section 06
Following the initial briefing call, the Company will confirm in writing the expected shortlist delivery timeline for the specific role. This timeline is role-specific and based on seniority, specialisation, geographic market and current candidate availability. No fixed shortlist delivery date is guaranteed unless explicitly confirmed in writing. The Company is not liable for any loss arising from a shortlist being delivered outside the estimated timeline. The Company offers a twelve (12) week replacement guarantee on permanent placements, subject to all of the following conditions being met: The Fee invoice has been paid in full and on time. The Candidate's departure is not due to redundancy, role elimination, restructuring or any reason within the Client's control. The Client notifies the Company in writing within five (5) business days of the Candidate's departure. The role, salary and responsibilities have not materially changed from the original brief. The Client has not acted in a manner that caused or contributed to the Candidate's departure. The Company is given reasonable access to conduct the replacement search. The guarantee provides for one (1) free replacement search only and does not entitle the Client to a refund of the Fee under any circumstances. The guarantee is void if the Client engages a replacement from any other source during the guarantee period without notifying the Company.
Section 07
This section contains important limitations on the Company's liability. Please read carefully. Intermediary role: The Company acts solely as an intermediary. It is not a party to any employment contract between the Client and any Candidate and shall have no liability arising from that relationship. No warranty of candidate performance: The Company makes no warranty as to the performance, conduct, reliability, honesty, competence or suitability of any Candidate. Representations made are based solely on information provided by the Candidate. Cap on liability: The Company's total aggregate liability shall not exceed the amount of the Fee actually paid by the Client in respect of the specific Placement giving rise to the claim. Exclusion of consequential loss: The Company shall not be liable for any indirect, incidental, special, consequential or punitive damages including loss of profits, revenue, business, project delays, cost overruns or reputational damage. Employment law compliance: The Client is solely responsible for compliance with all applicable employment laws including FLSA, Title VII, ADA, ADEA, OSHA regulations, and all applicable state laws. The Company shall have no liability for the Client's failure to comply. Indemnification: The Client shall indemnify and hold harmless the Company from any claims, losses, damages or costs arising from any employment dispute between the Client and any Candidate, or from the Client's breach of these Terms or failure to comply with applicable law.
Section 08
Each party agrees to keep confidential all non-public information received from the other party and not to disclose it to any third party without prior written consent. The Client agrees to treat all Candidate information — including CVs, contact details, salary expectations and personal data — as strictly confidential and to use it solely for evaluating the Candidate for the specific vacancy for which they were introduced. Both parties agree to comply with all applicable data protection and privacy laws, including the California Consumer Privacy Act (CCPA) where applicable and any other applicable state privacy legislation.
Section 09
All Candidates introduced by the Company remain the Company's introduction. The Client may not pass Candidate details to any third-party recruiter, agency or individual for the purpose of contacting or placing that Candidate. If the Client attempts to circumvent the Company by engaging a Candidate through a third party, the Client shall remain liable for the full Fee as if the Placement had been made directly. Any unauthorised use of the Company's introductions constitutes a material breach of these Terms.
Section 10
These Terms are governed by the laws of the State of Wyoming, United States, without regard to its conflict of law provisions. In the event of any dispute, the parties agree to first attempt resolution through good-faith negotiation initiated by written notice. If unresolved within thirty (30) days, either party may pursue binding arbitration under American Arbitration Association (AAA) Commercial Arbitration Rules, with proceedings in Wyoming. The prevailing party in any arbitration or legal proceeding shall be entitled to recover reasonable legal fees and costs from the non-prevailing party.
Section 11
Entire Agreement: These Terms constitute the entire agreement between the parties and supersede all prior agreements. Severability: If any provision is found invalid or unenforceable, the remaining provisions continue in full force. Waiver: Failure to enforce any provision does not constitute a waiver of future rights. Assignment: The Client may not assign its rights without prior written consent from the Company. Notices: Formal notices must be sent to recruitment@aimltalentgroup.com or the registered address. Amendments: The Company reserves the right to update these Terms at any time. Updated Terms will be posted on this website. Continued use of our services constitutes acceptance.