Privacy Policy
Effective Date: April 2025 · Version 1.0
Overview
Our Commitment to Your Privacy AI/ML Engineer Talent Group (US) LLC ("we", "us", "our") is committed to protecting the privacy of everyone who visits our website, engages our services, or whose information we process in the course of providing recruitment services. This Privacy Policy explains what data we collect, why we collect it, how we use it, and your rights in relation to it. This policy applies to our website at www.aimltalentgroup.com, our email communications, and our recruitment activities in the United States.
Section 01
1. Who we are AI/ML Engineer Talent Group (US) LLC ("we", "us", "our") is a specialist recruitment agency placing professionals in construction, civil engineering, oil & gas, semiconductor, and AI/ML technology roles across the United States and the United Kingdom. Legal entity: AI/ML Engineer Talent Group (US) LLC Registered office: 1309 Coffeen Ave Ste 1200, Sheridan WY 82801, United States EIN: 61-2227723 Operational base: Copenhagen, Denmark (European Union) Contact for data queries: talent@aimltalentgroup.com We act as the data controller for personal data we collect and process about candidates, clients, and visitors to this website.
Section 02
Because our day-to-day operations are based in the European Union (Denmark), we comply with the EU General Data Protection Regulation (GDPR) and the Danish Data Protection Act. We apply this same standard to everyone whose data we hold, regardless of where they are located. We also comply with applicable US state privacy laws — including the Texas Data Privacy and Security Act (TDPSA) and the California Consumer Privacy Act / California Privacy Rights Act (CCPA / CPRA) — where relevant.
Section 03
For candidates: Identification and contact details (name, email address, phone number, LinkedIn URL, city/location) Professional information (CV/resume, employment history, qualifications, certifications, salary expectations, work authorization status, notice period) Notes from our conversations, interviews, and any correspondence References — only with your prior permission For clients (companies hiring through us): Business contact details (name, role, company, email, phone) Hiring requirements and role specifications Correspondence and communications history For website visitors: Basic technical data (IP address, browser type, device, pages visited) via standard analytics Form submissions where you have voluntarily completed them (e.g. "Submit a Brief", "Book a Call")
Section 04
We conduct outreach to potential clients and candidates as part of our recruitment business. If you receive an email from us and did not request it, it is because we believe, based on your publicly available professional profile or role, that our services may be relevant to you. Every email we send includes a clear and easy way to opt out of future communications. If you unsubscribe, we will remove you from our mailing list within five (5) business days and will not contact you again, except where we have a legal obligation to do so. We comply with the CAN-SPAM Act and all applicable US state email marketing laws.
Section 05
Directly from you — when you contact us, submit your CV, complete a form on our website, or speak with us by phone or video call From public professional sources — including LinkedIn, public job board profiles, and public company websites From referrals — when a colleague, contact, or third party introduces you to us with your knowledge From clients — where a hiring company introduces you to us for a specific role
Section 06
We process personal data only where we have a lawful basis under GDPR Article 6: PurposeLegal basis (GDPR)Building a candidate profile and representing you to employer clientsYour consent — Article 6(1)(a)Maintaining contact with you about ongoing or future opportunitiesLegitimate interests — Article 6(1)(f)Responding to enquiries from candidates and clientsPre-contractual steps — Article 6(1)(b)Complying with legal, tax, and regulatory obligationsLegal obligation — Article 6(1)(c)Direct marketing about our services to corporate clientsLegitimate interests — Article 6(1)(f), with right to opt out You can withdraw your consent at any time by emailing talent@aimltalentgroup.com. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.
Section 07
Candidates: We share your CV and personal details with prospective employer clients only after you have given specific approval for each individual opportunity. We never send your CV to a client without your explicit prior consent for that specific role and that specific company. Service providers (data processors acting on our instructions): Google Workspace — email and file storage n8n — workflow automation (self-hosted) Calendly — call scheduling Typeform — form submissions Retell AI — voice agent for client outreach Mercury Bank — business banking Buffer — social media scheduling Each provider processes data only on our instructions and under written data-processing terms. Authorities: We may share data with regulators, law enforcement, courts, or other authorities where legally required. We do not sell your personal data to anyone, ever.
Section 08
Because we operate from the EU but serve candidates and clients in the US and UK, your data may be transferred internationally. The main flows are: From the EU to the US — when sharing candidate profiles with US employer clients, and when using US-based tools (Google Workspace, Calendly, Mercury Bank, Retell AI) From the EU to the UK — when working with UK candidates or UK clients Where transfers take place, we rely on the following safeguards under GDPR Chapter V: Standard Contractual Clauses (SCCs) approved by the European Commission, for transfers to providers and recipients in the US EU–US Data Privacy Framework, where the receiving party is certified UK Adequacy Decision for EU–UK transfers A copy of the relevant safeguards can be requested by emailing talent@aimltalentgroup.com.
Section 09
CategoryRetention periodActive candidatesDuration of engagement + 24 months from last contactPlaced candidates6 years following placement (commercial and tax records)Active clientsDuration of the relationship + 6 years thereafterWebsite enquiries with no follow-up12 monthsMarketing contactsUntil opt-out, reviewed every 24 months You can request earlier deletion at any time — see Section 9.
Section 10
Under GDPR — and equivalent rights under UK GDPR, the Texas TDPSA, and the California CCPA/CPRA — you have the following rights: Right of access — to request a copy of the personal data we hold about you Right to rectification — to ask us to correct inaccurate or incomplete data Right to erasure — to ask us to delete your data ("right to be forgotten") Right to restriction — to ask us to pause processing in certain situations Right to data portability — to receive your data in a structured, machine-readable format Right to object — to processing based on legitimate interests Right to withdraw consent — at any time, where processing is based on consent Right not to be subject to automated decision-making — we do not make solely automated decisions about you that produce significant legal effects To exercise any of these rights, email talent@aimltalentgroup.com. We will respond within 30 days of receiving a verifiable request, free of charge in normal circumstances.
Section 10
If you are unhappy with how we handle your personal data, please contact us first at talent@aimltalentgroup.com — we take complaints seriously and will work to resolve any issue. You also have the right to lodge a complaint with a supervisory authority: EU / Denmark: Datatilsynet — www.datatilsynet.dk United Kingdom: Information Commissioner's Office (ICO) — www.ico.org.uk United States: the relevant State Attorney General (Texas, California, or other applicable state)
Section 10
This website uses minimal cookies, primarily for basic site functionality and anonymous analytics. We do not run advertising cookies or third-party behavioural tracking. Where regulations require it, you will see a cookie notice on first visit allowing you to accept or reject non-essential cookies.
Section 10
Our services are intended for working professionals. We do not knowingly collect personal data from anyone under 18. If you believe we hold data about a minor, please contact us immediately and we will delete it.
Section 10
We may update this Privacy Policy from time to time. The "Last updated" date at the top of the page reflects the most recent version. Where we make material changes, we will notify candidates and clients we are actively engaged with by email.
Section 10
For all data protection enquiries: AI/ML Engineer Talent Group (US) LLC Operations: Copenhagen, Denmark Email: talent@aimltalentgroup.com Website: www.aimltalentgroup.com